>Employment
Employment2019-03-13T15:08:29-04:00
Passionate about ending youth homelessness? Consider applying to join Eva’s Team.

Eva’s is an innovative and award winning organization devoted to the provision of services for homeless youth. We operate three facilities, Eva’s Place, Eva’s Satellite, and Eva’s Phoenix, as well as an administrative office to support strong service delivery. We hope to add to our vibrant, enthusiastic staff team with the following positions.

Food Service Coordinator (Relief)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix. Eva’s Satellite is an emergency shelter and harm reduction facility for homeless youth ages 16 – 24. Eva’s Place is an emergency shelter that provides living essentials and 24-7 crisis support to 40 youth experiencing homelessness each night in North York.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

This position reports to the Residential Supervisor and is located at Eva’s Satellite and Eva’s Place. The position works in a shelter environment with its associated stresses and with youth who may at-times be in crisis and may demonstrate related behaviours.

Responsibilities
  • Responsible for the coordination and preparation of meals and snacks
  • Flexible in preparing meals that are creative, nutritional and healthy
  • Prepare three meals and two snacks per day
  • Assist with some food preparation for in-house meetings as needed
  • Ensure meals meet dietary, cultural and/or religious practices (meet Shelter Standards)
  • Responsible for ensuring the kitchen and food storage areas meet service and health and safety standards (Public Health and Food Handlers)
  • Responsible for ensuring food safety inspections are completed
  • Responsible for limited kitchen administration: oversee inventory, ordering , receiving and safe storage of food and supplies; maintain orders from Food Banks/Second Harvest and donors; manage any other administrative duties as required by the position
  • Responsible for coordination of food donations: receiving, sorting, storage and complete any paper work required for processing donation
  • Communicate effectively with the staff team to address gaps and needs
  • Ensure the effective communication with the staff team so as to deliver food services in a respectful, professional
  • Complete any other tasks as required
Qualifications
  • Certificate in Cooking/Food Preparation and/or Kitchen Management, or equivalent training and/or prior experience in running a kitchen
  • A minimum of 2 years’ experience working in food service industry
  • Experience in ordering, inventory management, budgeting
  • Basic Computer Skills & experience in Word and Office applications
  • Demonstrate effective communication and conflict mediation skills
  • Experience working independently and within a large team
  • Food Handler’s Certification
  • First Aid and CPR Certification
  • Knowledge of the issues impacting homeless and at risk youth
  • Shelter Standards an asset
  • Experience working with youth is an asset
Salary

This position is unionized, with a wage of $22.42 per hour with an additional 4% vacation pay.

Apply

Submit a cover letter and resume in one PDF by March 15, 2019, to [email protected].  Be sure to indicate 2019-18 Relief Food Services Coordinator in your subject line. No phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Overnight Residential Supervisor (Permanent, Full-Time)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

Position Overview

Reporting to the Senior Site Manager, the O/N Residential Supervisor is responsible for the smooth and effective operation of transitional shelter services. This position involves being responsible for the direct supervision of the relief Youth Service Workers and O/N on site supports. Duties include supervision, on-site and on-call crisis supports, ensuring compliance with agency policies and Toronto Shelter Standards. This position is an O/N awake position with a rotation schedule that requires flexibility to attend managers meetings and retreats, etc. The O/N shifts rotate between three sites (Phoenix, Place and Satellite).

Duties and responsibilities of the O/N Residential Supervisor relate to ensuring the development and monitoring of effective intake process, the residential operation of the shelter, and the ongoing support of staff and residents. The O/N Residential Supervisor also participates in the overall management of the agency in terms of strategic planning, program development, human resources management, and compliance with site and agency policies and procedures.

The position works in a shelter environment with its associated stresses and with youth who may at-times be in crisis and may demonstrate related behaviours. Staff will at all times be responsible for following safe work practices for their own safety and the safety of other staff and clients.

The O/N Residential Supervisor is also responsible for working collaboratively with the Leadership team at Eva’s in the creation and maintenance of a positive and productive workplace environment that is free of harassment and discrimination, and where the worth of all employees is acknowledged, their contributions valued, and their dignity respected.

Qualifications
  • Minimum 3 years supervision experience in social service setting, preferably with youth
  • Advanced understanding of issues of substance use, mental health and harm reduction gained through direct experience working with individuals, preferably youth
  • Experience working from an anti-oppression framework
  • Sound understanding of issues facing homeless youth
  • Demonstrated ability to lead, motivate and support a diverse staff team
  • Experience supervising a staff team utilizing a case management model
  • Experience working in a unionized environment
  • Strong written and verbal communication skills
  • Proficient in MS Word, Excel and Outlook
  • Undergraduate degree in a relevant field and/or comparable experience
  • Valid G –Level Driver’s License is an asset
Apply

Submit a cover letter and resume in one PDF by March 25, 2019, to [email protected].  Be sure to indicate 2019-19 Overnight Residential Supervisor in your subject line. No phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Grants Manager (Permanent, Full-Time)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

We are recruiting a social-justice informed fundraiser who specializes in grants management and can contribute to a growing, mission-driven organization.

This full-time position is responsible for developing and strengthening partnerships with government and foundation funders, including corporate, public, private and family foundations.

The Manager must be an exceptional writer with experience understanding and articulating theories of change. From grants strategy and research to developing relationships (internal with programming staff and external with granting officers) and reporting on evaluations, this position manages the grant process from beginning to end.

While this position requires a lot of “head down get things written” type work, it also requires exceptional relationship skills and critical thinking. The Manager should be able to take complex ideas and articulate them effectively to various audiences. Project management is critical to the success of this position, including managing various grant deadlines, multiple relationships, and reporting requirements.

Eva’s Development team is small but mighty. This position must be nimble and flexible, managing a complex workload. The Manager works closely with the development, communications, and programming teams to grow foundation support for the organization.

As Eva’s enters its 25th year in 2019, you are ready to leverage existing support and build new opportunities.

Responsibilities
  • Researching and identifying government and foundation prospects to determine those suitable for cultivation (evaluating fit and capacity and making actionable plans for solicitation).
  • Solicit foundation interest and follow it up with a well-crafted, letter of interest and/or proposal to secure funding for Eva’s Initiatives programs.
  • Oversee and evaluate current programs and strategies for corporate, government and foundation grants acquisition and renewal while taking into account the changing fundraising landscape and a competitive market.
  • Manage grant pipeline and maintain documentation on grants, deliverables, and communication.
  • Work with the Director of Development to develop annual forecasts, budgets and plans and collaborate with other fundraising and program staff to work towards fundraising goals.
  • Compile, write and submit interim and final grant reports according to donor’s granting requirements and deadlines
  • Drafting correspondence to donors on behalf of the Executive Director and the Director of Development.
Qualifications
  • Minimum of five years (successful) grants management experience
  • Proven design and execution of successful grants programs that meet/exceed revenue targets, within the charitable sector
  • Proficiency with grant solicitation and management
  • Captivating storytelling skills and superb editing skills
  • Experience with Theory of Change development and communications
  • Proven experience developing accurate timelines (with responsibilities, deadlines, benchmarks) and providing input on budgets that are attainable yet aggressive
  • Relationship building skills and a proven track record of developing and growing foundation engagement;
Apply

We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications. We encourage people to apply even if they feel that the position would be a stretch.

To apply, please prepare your resume and fill out the following form:

APPLY NOW

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Director, Public Engagement & Government Relations

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix.

Eva’s Public Engagement and Government Relations Director is responsible for planning, implementation, and evaluation of Eva’s voice and messaging, culture and communications, marketing, thought leadership, public and government engagement, and internal/external education activities. Reporting to the Executive Director, the Director of Public Engagement and Government Relations aims to:

  • Increase awareness of/support for Eva’s to meet our mission, education and policy goals, share our social return on investment, and position Eva’s as an innovative leader and charity of choice
  • Engage in fruitful projects and partnerships alongside internal/external stakeholders, government decision-makers, and like-minded organizations/groups to help Eva’s achieve strategic objectives and fulfill our mandate to end youth homelessness.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

Primary Duties and Responsibilities

Strategic Communications (35%)

  • Facilitate, lead and support development of materials, documents, and reports that moves Eva’s mission forward: internally building on values and philosophy to further the culture, thought leadership and programming goals, and externally. to achieve progress with respect to policy advocacy, public education, and resource development.
  • Explore ways to build youth engagement to develop youth voice to further Eva’s mission and empower young people as experts of their experiences.
  • Manage advertising efforts, working with partners (e.g. pro bono marketing firms).
  • Explore opportunities for experiential approaches to communications to grow Eva’s impact and operationalize our innovative aspirations
  • Oversight of channels (e.g. website, social media, eNewsletters) and develop compelling content to inspire participation and loyalty of partners, supporters, and influencers

Public Relations and Partnerships (25%)

  • Lead strong government and media relations initiatives, growing opportunities for positive engagement and relationships (e.g. write pitches, media advisories, oversee and develop government grant development)
  • Support effectiveness of spokespeople, acting as a spokesperson when needed
  • Act as an organizational representative in strategic relationships with organizations/groups addressing issues related to youth homelessness, ensuring Eva’s is a useful partner and maintains involvement in broader sector efforts
  • Support Eva’s to pursue meaningful policy reform and partnership with government to reduce harms faced by homeless youth and prevent/end youth homelessness
  • Work with colleagues to engage youth speakers/leaders with lived experience who demonstrate Eva’s impacts, inspire support for Eva’s, and share how to end homelessness

Leadership and Management (25%)

  • Participate in Senior Management Team, identifying opportunities to develop communications strategies to strengthen organizational functions and relationships (e.g. internal communications, ensuring critical information flow)
  • Supervise/mentor direct reports, volunteers, and students
  • Act as “staff lead” to Communications Committee, made of volunteers and staff who work on marketing projects and provide strategic advice, connections, and training
  • Participate in internal Eva’s committees/working groups, where relevant

Planning and Policy (15%)

  • Work with colleagues to develop multi-faceted plans to: increase organizational leadership in the sector and amongst donors, build supporter bases; and find strong educational ways to ensure strong stewardship
  • Put in place strong policies and training to ensure coherent, consistent, and strategic branding and messaging, in compliance with relevant legislation
  • Develop and monitor budgets and resourcing/funding for plans
Qualifications
  • Commitment to putting youth at the centre and working toward social justice
  • Understanding of youth engagement and respectful approaches to working with young people of diverse backgrounds, experiences, and identities
  • Ability to apply solid equity and inclusion principles to marketing and communications and engage in self-reflective practice to support organizational change
  • Minimum 5 years of experience in marketing, communications, and public education
  • Post-secondary degree in journalism, communications, marketing or related field is an asset
  • Demonstrated expertise in public relations, particularly in strategic messaging, media relations, and web and social networking
  • Excellent writing skills for multiple platforms/audiences and ability to use language wisely
  • Excellence in public and media relations; strong and convincing communicator
  • Creative and innovative thinker; high ethical standards
  • Strong planning /evaluation skills with an ability to work across teams and meet deadlines
  • Ability to work independently, multi-task, and set priorities
  • Well-developed interpersonal skills; ability to establish rapport with staff and volunteers
  • Strong interpersonal communication skills and a sense of humour
  • Multilingual skills including French and other languages are an asset
Apply

Submit a cover letter and resume in one PDF document by March 31, 2019 to [email protected].  Be sure to indicate 2019-22 Director, Public Engagement and Government Relations in the subject line. No phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Administrative Assistant (Permanent, Full-Time)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix.

The Administrative Assistant reports to the Executive Assistant and is a key member of the administrative team. This person must thrive in a fast paced team oriented environment and must be passionate about creating transformative change in youth homelessness. Having a strong sense of purpose, humour and passion for social justice is essential. The position will play a crucial role in providing high level administrative support.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

General Responsibilities
  • Acts as first point of contact, managing the front desk and respond to requests by phone, in person and by e-mail
  • Coordination of schedules for meetings, deadlines and travel as needed
  • Order supplies and equipment and handle incoming invoices
  • Liaise with executive and other administrative assistants to handle requests and queries from senior managers
  • Sending and receiving couriers
  • May work on special projects as assigned
  • Support with the coordination of data collection, format data for presentations and reports; present critical information in visually compelling ways
  • Monitoring, ordering and distributing office supplies as required including liaising with other departments to ensure supplies are being sourced centrally
  • Circulate electronic and print materials and posting information on the website
  • Other duties as assigned
Qualifications and Competencies
  • A minimum of 3-5 years’ experience providing administrative assistance, preferably in a not-for-profit environment
  • Organized, resourceful, innovative, detail-oriented, reliable, punctual, and able to multi-task with minimal supervision in a fast-paced environment
  • Strong interpersonal skills and collaborative approach
  • Ability to prioritize assigned work and complete in a timely manner
  • Intermediate typing (approximately 50 wpm) and computer skills with proficiency in MS Word, Excel and Outlook, Internet Explorer. Knowledge of IT systems
  • Excellent ability to communicate in a clear and concise manner, both orally (in person and by telephone) and in writing
  • Ability to exercise independent judgment and discretion in handling confidential matters and interacting with staff, youth and visitors
  • Must have valid driver’s license with clean 3 year abstract
  • Post-secondary education in Business or Office Administration an asset
Apply

Submit a cover letter and resume in one PDF document by March 25, 2019 to [email protected]. Be sure to indicate 2019-21 Administrative Assistant in the subject line. No Phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Housing Support Worker (Full-Time)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix. Eva’s Place is an emergency shelter that provides living essentials and 24-7 crisis support to 40 youth experiencing homelessness each night in North York.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

This position reports to the Residential Supervisor and is located at Eva’s Place: 360 Lesmill Road, North York, ON. The position works in a shelter environment with its associated stresses and with youth who may at-times be in crisis and may demonstrate related behaviours.

Responsibilities

The Housing Support Worker position is responsible for development and delivery of programs that support Phoenix youth residents in transitioning to independent living.

These sessions may include income stabilization; subsidized and market rent housing searches; government applications; community referrals; education on tenancy and rental issues. This position is also required to support residents to move into suitable accommodation as well as provide follow-up resources post move-out to ensure smooth transition to independent living. Responsibilities include the development and delivery of life skills programs and group sessions aimed at independent living; education regarding rental and accommodation issues; for profit and non-profit housing opportunities.

Qualifications
  • Bachelors Degree or College Diploma in a related field (Social Work, Child and Youth Work, Social Services) or relevant mix of education and experience
  • Minimum 2 years work experience working with vulnerable youth including those with mental health challenges, preferably in a residential setting;
  • Experience in case management
  • Experience in facilitating workshops and coordinating program delivery
  • Knowledge and awareness of issues related to youth homelessness and the supports and resources youth need to transition successfully to independent living
  • Extensive knowledge of community resources available
  • Demonstrated knowledge of how to use anti-oppressive frameworks to develop rapport with “at risk youth” from various ethno-cultural groups
  • Excellent organizational, and time management skills
  • Strong interpersonal, written and verbal communication skills;
  • Experience with administration,  documentation,  and  computer  skills  including  MS Office, Outlook, Access etc.
  • Demonstrated understanding of the Residential Tenancies
  • Class “G” valid driver’s license
Salary

The position is unionized, with an hourly rate of $20.66 plus 5% in lieu of benefits.

Apply

Submit a cover letter and resume in one PDF document by March 25, 2019 to [email protected]. Be sure to indicate 2019-23 Housing Support Worker in the subject line. No Phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request

Administrative and Financial Assstant, Housing (Full-Time, Contract)

Eva’s Initiatives for Homeless Youth provides safe shelter, supportive services, and long-term solutions to youth homelessness. We believe all young people deserve safe, affordable housing, great support, and access to the resources to reach their full potential.

Eva’s Initiatives is an innovative organization that works locally and nationally to prevent, reduce and end youth homelessness. Eva’s Initiatives operates three specialized shelter facilities, Eva’s Place, Eva’s Satellite and Eva’s Phoenix. Eva’s Phoenix integrates transitional housing with employment and training opportunities for homeless youth.

Eva’s YOUth Belong is a unique new program focused on Black and racialized young people with complex barriers to housing. It helps 50 young people transition out of homelessness into stable housing in the community. We offer up to two years of rent and housing subsidies in addition to operating community houses. Our specialized scattered site houses focus on: youth who have experienced the youth justice system, children’s welfare, female-identified youth experiencing mental health challenges; and trans and gender non-binary young people.

The Administrative and Financial Assistant reports to the Manager of Transitional Housing and works collaboratively with Eva’s Finance team. This position is responsible for providing office coordination, financial and database management and operational support for the bursaries and community houses.

Eva’s is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free.

General Responsibilities

Administrative Coordination

  • Data entry and database management for all statistics – client, program, finance and administration – as required
  • Coordinates with other Administrative staff cross agency
  • Monitoring, ordering and distributing office supplies as required including liaising with other departments to ensure supplies are being sourced centrally
  • Coordinates monthly all-staff meetings (including but not limited to calendar invites, printing of materials etc.)
  • Point of contact for board room bookings
  • Sets up user account on server and outlook profiles
  • Types and files reports, meeting minutes and other documents as required
  • Distributes incoming mail
  • Retrieves general delivery messages, handles questions and concerns via phone
  • Restock personal hygiene supplies for youth
  • Supports with coordination of tours/volunteer groups and tour/volunteer calendar that falls within scope of the requirements
  • Provides reception coverage
  • Other duties as assigned

Financial Administration 

  • Processes and enters accounts payable transactions, including vendor invoices, and staff expense reports, with calculation of the HST rebate.
  • Verifies the accuracy of invoices/expense statements by checking items such as amounts, taxes, extensions and coding.
  • Verifies supporting documentation is complete for all payments, approved by the authorized Managers/Directors.
  • Generates weekly cheques runs, EFT payments, and wire transfers related to accounts payable.
  • Generates rush payments as required.
  • Responsibility of the disbursement of the cheques.
  • Monitors and responds to inquiries related to accounts payable.
  • Monitors past due payables and makes necessary adjustments.
  • Answers internal and external accounts payable inquiries and follows up on payment status and invoice discrepancies.
  • Assists with year-end preparation for the external audit.
  • Researches and recommends cost-effective measures for admin supplies
  • Ensures appropriate managers are trained on expenses, reconciliation and are using appropriate systems
  • Reconciles statements monthly
Qualifications
  •  A minimum of 3-5 years’ experience providing general accounting/bookkeeping and administrative assistance, preferably in a not-for-profit environment
  • Organized, resourceful, innovative, detail-oriented, reliable, punctual, and able to multi-task with minimal supervision in a fast-paced environment
  • Post-secondary education in Business or Office Administration an asset
  • Intermediate typing (approximately 50 wpm) and computer skills with proficiency in MS Word, Excel and Outlook, Internet Explorer. Knowledge of IT systems
  • Proficient with office equipment such as a fax machine, photocopier, shredder, and with managing a telephone system of up to 9 lines
  • Polite, adaptable, professional manner
  • Ability to communicate in a clear and concise manner, both orally (in person and by telephone) and in writing
  • Ability to exercise independent judgment and discretion in handling confidential matters and interacting with management staff and visitors
  • Must have valid driver’s license with clean 3 year abstract
Apply

Submit a cover letter and resume in one PDF document by March 27, 2019 to [email protected]. Be sure to indicate 2019-24 Admin & Finanical Assitant in the subject line. No Phone calls, please.

In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage applicants from equity seeking groups to apply.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats, and communication supports for the interview upon request